Ways2Raise

What is it?

A Race Night is a fun, interactive fundraising event where guests bet on the outcomes of horse races, usually shown on screen or staged with toy horses. It's a brilliant way for teen fundraisers to engage friends, family, and community members in an evening of excitement while raising money for their adventure trips.

Why does it work?

Race Nights work because they combine socialising with a competitive element, motivating participants to join in and place bets, which generates funds. The anticipation and friendly rivalry keep attendees engaged, encouraging higher participation and donations throughout the event.

What you'll need

Venue (community hall, Scout hut, or school common room)
Projector or large screen TV
Laptop or DVD player with pre-recorded horse race videos
Race Night kits or printable race cards and betting slips
Toy horses or racehorse figurines (optional, for live races)
Tables and chairs for guests
Paper, pens, and clipboards for record-keeping
Prizes for winning bettors
Refreshments stand (optional)
Float with change and cash box

Step-by-step plan

1

Book a suitable venue that can comfortably hold your expected number of guests and has access to power for your screen and laptop.

2

Source a Race Night kit online or create your own race cards and betting slips. Kits often include everything needed: race videos, cards, and instructions.

3

Promote your event well in advance to friends, family, local community groups, and social media. Set a ticket price that covers costs and generates profit.

4

Set up the venue with tables, chairs, a screen or projector, and a betting station where guests can place their bets before each race.

5

On the night, welcome guests and explain how the Race Night works, including how to place bets and rules for the evening.

6

Run each race using the pre-recorded videos or live toy horse races, announcing results and updating the betting board after each race.

7

Keep track of winnings and losses, pay out prizes at the end of the event, and thank everyone for their support.

8

Consider offering refreshments for sale or a raffle to increase fundraising totals.

How to advertise it

Create eye-catching posters and flyers to display at school, local shops, libraries, and community centres.
Use social media platforms like Instagram, Facebook, and Snapchat to invite friends and community members.
Ask your Scout group or youth club to help spread the word.
Contact local newspapers or community newsletters to feature your event.
Send personalised invitations to family and neighbours.

Realistic earnings

Most teenagers running a well-organised Race Night can expect to raise between £150 and £400, depending on the number of guests and ticket price. Maximising attendance and adding extra fundraising activities can boost your total.

Top tips

✅ Secure a free or low-cost venue to maximise your profits.

✅ Offer small prizes donated by local businesses to incentivise participation without extra cost.

✅ Practice running through the races beforehand to ensure the technology works smoothly.

✅ Engage guests by explaining the rules clearly and keeping the atmosphere lively and fun.

Common mistakes to avoid

⚠️ Underestimating the time needed to explain the rules, which can slow down the event and lose guests’ interest.

⚠️ Not having enough change or a reliable cash handling system, causing delays in placing bets.

⚠️ Failing to promote the event widely enough, resulting in low turnout.