Ways2Raise

What is it?

Setting up a photo booth at parties is a fun and interactive way to raise funds for your expedition or adventure trip. By offering guests a chance to take silly or memorable photos with props, you create a lively atmosphere while collecting donations or charging a small fee per photo.

Why does it work?

People love capturing moments, especially at social events where friends and family gather. A photo booth taps into this desire for memories and adds entertainment value, making guests more willing to pay for a unique experience. Plus, the instant gratification of printed or digital photos encourages immediate contributions.

What you'll need

A digital camera or smartphone with a good camera
Tripod or stable surface for the camera
Photo printer (optional but ideal) or access to a printer
Fun props (hats, glasses, boas, masks, signs)
Backdrop or decorated wall
Table to display props and printer
Payment method (cash box or mobile payment app like PayPal or Venmo)
Extension cables or portable charger
Photo booth app or simple photo editing software (optional)

Step-by-step plan

1

Plan the setup by choosing a well-lit corner or area at the party venue where you can set up your photo booth without disrupting the flow of the event.

2

Create or buy a fun backdrop that fits the party theme—this could be a colourful sheet, fairy lights, balloons, or a printed banner.

3

Gather a variety of props that guests can use to pose, like funny hats, oversized glasses, feather boas, or themed signs. The more variety, the better!

4

Set up your camera on a tripod or stable surface aimed at the backdrop, and test the framing and focus to make sure photos will look good.

5

Decide on your pricing model – for example, £2 per printed photo or £3 for a digital copy sent via email or social media. Make this clear with a small sign.

6

If you have a photo printer, connect it and do a few test prints. If not, plan to send digital copies promptly after taking the photos.

7

Set up a payment system—have cash ready with change or use a mobile payment app to make it easy for guests to pay.

8

During the party, encourage guests to use the photo booth and help them with props and taking photos. Be friendly and upbeat to keep the energy high.

9

Deliver the photos quickly, either by printing on the spot or sending digital versions via email or messaging apps. Remind guests this supports your fundraising.

10

Thank everyone for participating and keeping the momentum going throughout the party for as long as it lasts.

How to advertise it

Create eye-catching posters or flyers to put up at school, youth clubs, or community centres before the party.
Use social media platforms like Instagram or Snapchat to promote your photo booth at the event with sneak peeks of props and backdrop.
Ask the party host to announce the photo booth at the start of the event to encourage early participation.
Share photos taken (with permission) on social media afterwards to generate buzz for your next event.

Realistic earnings

Typically, you can expect to earn between £40 and £100 per party depending on the number of guests, how much you charge per photo, and how actively you encourage participation.

Top tips

✅ Bring extra batteries or a portable charger to avoid running out of power during the event.

✅ Prepare a mix of group and solo photo ideas to keep guests engaged and make the experience more fun.

✅ Have a backup plan if your printer fails—offering digital photos instantly helps keep the momentum.

✅ Practice using your camera and printer beforehand so you can set up quickly and troubleshoot easily.

Common mistakes to avoid

⚠️ Not clearly communicating the cost upfront, which can confuse guests or reduce participation.

⚠️ Using low-quality props or backdrop that don’t attract attention or make photos look fun.

⚠️ Ignoring lighting—poor lighting results in dull photos that people don’t want to keep.

Photo Booth at Parties