Ways2Raise

What is it?

Digitising VHS tapes and other old video formats is a practical fundraising idea where you convert analogue tapes into digital files for friends, family, and local community members. This service is valuable because many people have cherished memories stored on ageing tapes that are difficult to play or deteriorating over time. Offering this service helps preserve those memories while raising funds for your adventure.

Why does it work?

People are often reluctant to throw away old tapes but lack the equipment or know-how to digitise them. By offering a convenient, affordable service, you tap into a genuine need and provide a personalised solution. Additionally, as the service requires your time and basic equipment, your costs stay low, boosting your profit margin.

What you'll need

A VHS player or tape player compatible with the tapes you want to digitise
A computer with sufficient storage and video capture software (free or paid options available)
Cables to connect the player to the computer (e.g., RCA to USB capture device)
External hard drive or USB sticks for delivering digital files
Basic editing software (optional, for cleaning up videos)
A quiet, organised workspace for digitising tapes

Step-by-step plan

1

Set up your digitising station by connecting your VHS or tape player to your computer using the appropriate capture device and cables.

2

Install and test video capture software to ensure it recognises the input from your player.

3

Create a pricing list based on tape length or number of tapes, considering the time required for each conversion.

4

Advertise your service to family, friends, neighbours, and local community groups, explaining how you can preserve their precious memories.

5

Collect tapes and take note of any special requests, such as naming files or basic editing.

6

Digitise the tapes by playing them in real-time while recording using your software, ensuring good quality capture.

7

Save the digital files in an accessible format (such as MP4) and organise them clearly for easy delivery.

8

Deliver the digital copies on USB sticks or upload them to a secure cloud service, then collect payment and feedback.

How to advertise it

Create simple flyers and post them on local noticeboards, community centres, and shops.
Use social media platforms like Instagram, Facebook, and local community groups to promote your service.
Ask family and friends to spread the word to their networks.
Contact local Scout groups, schools, or clubs where parents might have old tapes.
Offer a referral discount to encourage repeat business and word-of-mouth promotion.

Realistic earnings

Most teenagers can expect to earn between £30 and £100 depending on how many tapes they digitise and how much time they invest. Charging around £5-£10 per tape is typical, and with steady customers, you could reach your fundraising goals over a few weeks.

Top tips

✅ Test your equipment thoroughly before starting to ensure good video and audio quality.

✅ Be clear about how long the process takes so customers have realistic expectations.

✅ Offer to add simple titles or basic editing to increase the value of your service.

✅ Keep a record of all clients and tapes to stay organised and professional.

Common mistakes to avoid

⚠️ Underestimating how long digitising each tape takes — remember it plays in real time!

⚠️ Not checking tape condition beforehand, which can cause playback issues.

⚠️ Failing to back up digital files before handing them over.

Digitising VHS/Tapes